ARE YOU READY FOR A COMPLIANCE INSPECTION?
We continue to document chronic problems that exist in the areas of
Continuing Education (CE), Controlled Substances, and Prescription Labels. Licensees
are subject to unannounced on-site inspections at anytime.
Veterinarians are strongly
encouraged to keep their CE records in the facility where they are
practicing. Under rule 573.64, CE records must be maintained for the last
3 renewal cycles and be provided to the Board investigators for inspection
upon request. When practicing
veterinary medicine, relief and mobile veterinarians are requested to keep
with them copies of their CE records, current renewal certificate and
DEA/DPS Controlled Substances Permits/Certificate.
Controlled Substances logs must
maintain balance on hand at all times. The
log book must also contain the proper information concerning the purchase,
identification and use of controlled substances.
For more information on controlled
substances and record keeping, please review rule 573.50.
Prescription labels must contain
the species being treated. For
further information on labeling, please review rule 573.40.
Click here to view the Compliance Inspection Form used by staff when doing on-site compliance inspection.
Compliance visits have revealed
that some licensees are not posting the required
Notice " . . . in an effective way to inform his/her consumers . . . about
how to file complaints . . ." as required by rule 573.29.
Also, many practitioners are under
the impression that DEA and DPS Drug Permits/Certificates must be posted.
These notices do not need to be
posted and in fact we discourage posting them. The registrant's drug
license number is shown on these certificates and if the wrong person got
these numbers, drugs could be ordered under the practitioner's
Patient Record Keeping
Rule 573.52 of the Rules of
Professional Conduct, addresses patient records and what should be
included in each record. Section (a)(14) of this rule states ". . . Each
entry in the patient record shall identify the veterinarian who performed
or supervised the procedure recorded." When reviewing the patient records
involved in consumer complaints, we continue to have difficulty
identifying the DVM that performed a given procedure. Please remember each
entry on the record should include at least the initials of the licensee
that performed the procedure.